Verify an asset

The shortest job in the app, and the one an audit is actually about. One tap per machine, and you never leave the camera.

GuidesiPhoneSeconds per machine

Before you start

  • A route. Verification is a walk, not a search: work a stockroom or a floor rather than a list of tags.
  • Your verification cadence, so you know what counts as due. Every screen uses that number.

  1. Filter to what's due before you leave the desk

    On screenNeeds attention

    Open Assets and tap Needs attention, beside Everything. It shows your own count, like Needs attention 201, and means one of three things: past your verification cadence, flagged for audit, or in repair.

    The Manifest Assets tab: a search bar, a strip reading Assets, People, Consumables, Contracts and Vendors, glass chips reading Everything 1,000, Needs attention 201, Removed and No serial, and the register listed by tag with a verified line on the right of each row
    The Assets tab. Five collections behind one search bar, and the filters beside it.

  2. Go from the machine to the record, not the other way

    On screenScan · Read an NFC tag

    Open Scan and read the tag on the hardware. Going from the machine to the record catches a machine that isn't in the register at all. If your machines have NFC tags, Read an NFC tag is on the same screen and needs no lens.

  3. Verify from the card

    On screenVerify

    A hit puts a card over the live camera, naming the machine and why it's on your list. Verify is the big button, sized for one thumb. Tap it and it answers Verified. The camera never stops.

  4. Scan next, and keep walking

    On screenOpen · Scan next

    Scan next clears the card for the next machine. Open takes you to the record when you need it, and Check out or Check in hands the machine over from the card.

  5. On the record, the bar says why it's due

    On screenNever verified · Overdue · Verified today ✓

    The Verify bar stands only while a check is due, and its first line is the reason: Never verified, Overdue with the date underneath, Due today, Due in 12 days, or Flagged for audit. A record verified today reads Verified today ✓ and offers no second Verify to the person who did it. Somebody else's verification today still leaves the small Verify on the tile, so a technician at the machine can add their own sighting.

    A Manifest record on iPhone: the tag HVGE-0995 in full size with an Active status pill, a Dell Latitude 5450 line and a label thumbnail, then a Search 53 fields bar with a Columns button, a pinned row of band chips from Identity to Activity, and one card of bands
    One record, opened. One card of bands, from Identity to Activity.

  6. Flag it instead if something's wrong

    On screenFlag

    Wrong holder, wrong room, damage, or not where it should be. Flag says you looked and it wasn't right, which is more useful than saying nothing. Don't verify a machine you couldn't find.

The camera screens have no picture here

Scan needs a camera, and the simulator these captures come from has none: it says Camera scanning isn't available. Read an NFC tag or add it by hand instead. Every button named above is read out of the app, and the screens go in once they're photographed on a real iPhone.

NextSweep a rackOne camera that stays open while you pan across a shelf. It records what was seen, and it's careful not to call that verified.

Stuck on a step, or a screen here does not match the one in front of you? Write to support@depaloconsultingllc.com and say which step. The app moves faster than this page does.